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Remote Audio/Visual/PC Support Checklist


  1. 1. Step One
  2. 2. Funding Source
  • Step One

    1. Please fill out information below. The Communications Office (CO) will review your request and coordinate with you, CO staff or the vendor to reserve the date, request a quote and submit the purchase requisition. The requesting department may have the option to use existing City owned equipment if approved by CO. If needed the requesting department will be responsible for providing a funding source to pay for the contract service. Event Organizer must be a City employee, City Councilor or the Mayor. Event Organizer must be present at event or designate a City employee that will be. Contact Adrian Guzman with the CO with any questions.
    2. Event organizer must be City employee, City Council or the Mayor.

    3. For we can contact during event if necessary.
    4. Will Event Organizer be Present at Event?*

      City representative must present at event. If the event organizer won't be there, please select "no" and indicate who will be present.

    5. Must be City Employee, City Councilor or Mayor. Must have City representative at event.
    6. For we can contact during event if necessary.
    7. A/V for Event will be setup...*
    8. Please provide approximate dimensions, square footage or description of area were a/v needs setup.
    9. Your estimate should be on the high end to be safe.

    10. This should be the time the event is actually scheduled to start and scheduled/estimated to end. Do not include setup/take down time.

    11. Please indicate what time you want to start setting up the A/V equipment. If on a different date from event date, indicate in notes. 

    12. Please indicate what you want to take-down A/V equipment. If on a different date from event date, indicate in notes. 

    13. Besides speaker(s), what audio devices are needed? (select all that apply)*
    14. What visual display equipment is needed? (select all that apply)*
    15. Will there be a nearby power source available within 75ft?*
      If not, we may need to setup a generator.
    16. Will there be live music from instruments or vocals?*
      If yes, we may need do setup audio equalization.